Most schools and institutions will have some form of online data capture tool, for example a form, to gather data on a potential student wishing to apply to study with them. Most also have a great looking website with nice interactive content. So with a good user experience the chances of getting potentials interested is increased. 

The problem is the disconnect between the front facing client experience and the back office systems. Speaking about this issue, Intrinsiq told us, “Our research shows that the procedures that most schools, including some of the larger groups using ancient server-based products, are using are:

1. Receive an email with the form data.
2. Manually process the content into a system or spreadsheet.
3. Manually respond by email”

“Over and above that, they have no procedure in place to automate and store this in a management system.”

This not only allows for human error when transferring data, but also makes for repetitive work. Furthermore response to the initiator of the form data is also manual  - which may not be uniform. 

“Our recommended solution to this is to seamlessly integrate all form data capture directly into a management system; responses  - be it via SMS, email, or social media - can be triggered by criteria set by the school.” 

For example, if a form is only 90% complete an automated message can be sent asking for more information. If all the criteria are met a relevant message is sent.  Furthermore, online content such as exams or school work can be integrated to capture results and assign to an authenticated user (student record). A student using an e-learning platform can complete the work, their results automatically stored against their record. 

In summary,

1. Ensure your public presence is integrated with your backend systems
2. Remove manually, repetitive work 
3. Automate your responses to form based requests
4. Capture e-learning platform data and assign directly to student record
5. Give your staff and your students a seamless user experience.

If you are already working with another provider, don’t worry. Intrinsiq has a lot of experience with smooth transitions from third party systems to their cloud. You and your staff will have the chance to learn how to work effectively with Intrinsiq before you switch over to it. Intrinsiq will also create a migration plan to ensure no data or bookings are lost during transition.

To top it off, Intrinsiq is offering schools free hosting for 6 months which is worth £2700 GBP.

So what are you waiting for? Take this opportunity to switch to an efficient, solid cloud-based system today! Contact Intrinsiq on [email protected] to find out more about how you can benefit from this exciting offer, and start running your school more efficiently. That way, you and your staff can focus all your resources on what matters the most i.e. giving your students the best learning experience possible!